We engaged with PA over ten months ago to initially review the purchase costs of print equipment. It became clear with guidance from PA, that we could dramatically reduce our equipment pricing. In fact, within the first month we reduced our equipment costs by over £8,000 for the supply of just eight multi-functional devices. Our running costs for colour was also reduced by 1 pence per page for around one hundred devices colour within our fleet. This has generated substantial savings for the business. We immediately knew that our costs could be further reduced if we undertook a complete review of all our equipment requirements throughout our twelve UK offices. What impressed us the most about the service provided by PA, was that it was not just about price they understand that price is balanced against a good service provision. The benefit for our business with the service that was provided was that it covered many areas and wasn't just focused on price. PA really did lead with our strategy first.
There were two key areas for us:-
Finally, for the tender process PA produced the entire RFP document. They selected several suppliers, and based on our requirements they were all asked to adopt a new strategy. We then followed a very structured approach to supplier selection. The cost savings we have now made are considerable. Upwards of £80,000 per annum over the next five years. The financial savings we have made are obviously welcomed, but perhaps the biggest value to our business is that we now have a vision. A strategy around printing and photocopying and a platform to manage documents. This allows us to truly embrace technology, which in turn helps drive improvements in our business processes in the future. PA have been easy to work with, very professional, responsive and structured in their work. I would highly recommend the service that Procurement Analysts provide.
Operations Director
International City Bankers & accountants
‘Just a short note to say thank you for your help and assistance over our "problem" lease – You will, as I am sure, be pleased to hear that all the disputed amounts have either been received or paid to third parties, a sum in excess of over £20,000.’
Company Secretary, Chippenham
‘Having signed an agreement that was based on previous usage, we later discovered our meter had been set to development copies. With your help and guidance we had all development copies refunded and the meter set to copies, as originally agreed at the beginning of the agreement.’
Academy Business Manager, Middlesbrough
‘It was discovered that our equipment had been set to Development mode counter, which was charging us more than 3 times the cost when printing or photocopying in colour. PA provided the assistance needed to help us identify the key areas in our contracts that stated we should have only been charged on a per copy basis. With this assistance we managed to obtain a refund of nearly £10,000.’
A Facilities Manager, Aldershot
‘As a registered Charity it is critical that we are able to control our costs and your help in resolving this issue is greatly appreciated at all levels throughout our organisation. Your advice and guidance has helped us understand what to look for, where to address our concerns and how to ensure that fair play is achieved.’
A registered Charity, Bristol
‘I found the PA highly knowledgeable of the business sector and insightful as to how the various contracts elements are interwoven. By dealing directly with the provider, with the PA’s advice we have successfully achieved a radical restructuring of the contract.’
A solicitors, Hampshire
‘We were about to enter a new agreement with our current supplier, with the PA advice we managed to renegotiate our service and rental contract which has saved the company in excess of £100,000 over a 3 year period. We can speak highly enough of your service.’
A company, Greenford
‘I was very shocked to learn of the Development mode scam that had been implemented throughout the School’s photocopiers, your professional approach in unravelling this scam was refreshing. We have now received a refund of £17,500 and can start afresh knowing our devices are set to copies and not developments.’
Bursar of an Independent School
‘When you first approached us in connection with your contract vetting services I must admit we were sceptical. However, it did not take long to realise just how valuable your service was.’
Ltd company, Maidenhead
‘On behalf of all of us here I would like to offer my sincere regards to you and PA for all your help in assisting with our photocopier contracts. As a charity we rely on businesses such as yours to enable us to create a fantastic environment within the community. The monies we had returned is a big thing for a small business like us. I cannot recommend your service enough.’
A Charity, Reading
